Booking Guide

Scenarios

What is a scenario?

A scenario provides a single actor with all the information they need to prepare to the play the character for the conversation being practised. And for AvatarJo to cast your actor. Please use our scenario form to generate a pdf and then add this to your booking.

A good scenario will provide

Work and relationship information.
Specific history relating to the conversation taking place.
Ideas, concerns and expectations of the actors character.
References to life interests or hobbies.
Provide reference links to any relevant information for the sector, scenario or circumstances.

Create a Scenario

Training Event Overview

What is an Training Event Overview ?

An Training Event Overview is added to bookings usually when you are running an event of some sort, online or in person, and typically there are multiple attendees/ specific requirements for exams, timings and format of a group training event. This is all the information you need the actor to know that is not related to the scenario. Including location information if face to face.

A good Training Event Overview provides

Clarity of the purpose of the event
Description of attendees/learners
Timings
Learning Objectives
Housekeeping like - break out rooms
Venue address, if face to face.
Contact details of organiser.
Anything that allows the actor to attend your event successfully to support your goal.
If providing your own video meeting link. YOU DO NOT ADD THE JOINING LINK to this form, that goes into the booking.

Create a Training Event Over view

Booking steps for organisers who are booking actors for their own training events.

STEP ONE

Prepare your training event overview and scenarios, so that you have them saved as pdfs on your own device or in your AvatarJo account.

STEP TWO

Book your actors, via the Book page on the AvatarJo Website, uploading your event scenario to all/bulk bookings.

STEP THREE

Login to your AvatarJo account. Locate your bookings and add/assign your scenarios, making sure you have indicated the age and gender of the actor.

Inviting and managing your cohort for a via video training event

STEP ONE

Create your cohort by using the cohort function under the drop down menu under your name.

STEP TWO

From your role-play dashboard, locate and open your session. Use the invite function to invite your cohort to the session.

Attendance

Automatic invitations and reminders are sent to your cohort. Confirmations can be seen in the invitation section of your booking.

Feedback

Prompt your attendees to submit feedback from their booking.

Chat and video review

Session recordings typically become available within 2 hours. Chat and annotation options allow you to set post attendance tasks.

Booking steps for organisers who are guiding cohorts to book autonomously.

STEP ONE

Discuss your requirements with the AvatarJo Team

STEP TWO

Prepare your event info and scenarios, send them to AvatarJo.

STEP THREE

Distribute the booking instructions to your cohort, and then simply log into your report dashboard in your AvatarJo account to monitor bookings and feedback.